BOD Agenda

 

 


Agenda for the                BOD Meeting

Call to Order, Pledge, Roll Call

Agenda Additions/Approval

Minutes of the May 3, 2018 Board Meeting

Amendments to April 13, 2018 Joint Board Meeting minutes requested by Camelot East Board

Treasurer’s Report

Committee & Group Reports

Business Items

  • Status of sale of properties

  • Agenda additions

President’s Comments

Open Forum

Adjournment                                                                                                           Posted by: Don Wise 6/5/18

 

Agenda for the April 5th, 2018 BOD Meeting

Call to Order, Pledge, Roll Call

Agenda Additions/Approval

Minutes of the March 1, 2018 Board Meeting

Minutes of the March 21, 2018 Organizational Meeting

Minutes of the March 25, 2018 Special Board Meeting

Treasurer’s Report – Fiscal Year End

Committee & Group Reports

Business Items

  1. Review of the March 19, 2018 Annual Membership Meeting

  2. Sharing of the Q & A’s from the State of the Community Address

  3. Formation of an ad hoc Policies and Procedures Committee or Group

  4. Revisit Board & Homeowners Meeting Schedule for Fiscal Year 2018-2019

  5. Florida Community Services Group’s recommended procedures

  6. Additions to Agenda

President’s Comments

Open Forum

Adjournment                                                                                                                                            Posted : 4/3/18

 

Agenda for the March 1st, 2018 BOD Meeting

Call to Order, Pledge, Roll Call

Agenda additions/Approval

Minutes of the February 1, 2018 Board Meeting

Treasurer’s Report

Committee & Group Reports

  • Special Events

  • Membership

  • Other

Business Items

  • Resignation from the Board of Directors

  • Results of the Information Technology Survey

  • Minutes – Roberts Rules of Order

  • Annual Membership Meeting

  1. Agenda

  2. Distributing meeting information & notice

  3. Pizza Party

  4. Reports

  5. Other

  • Schedule New Board Re-organizational Meeting

  • Other

President’s Comments

Open Forum

Adjournment                                                                                             Posted by: Don Wise 2/26/18

 

Agenda for the January 4, 2018 BOD Meeting

Call to Order, Pledge, Roll Call

Agenda additions/approval

Minutes of the December 7, 2017 Board Meeting

Treasurer’s Report

Committee & Group Reports

Business Items

  • Resignation from Board

  • Posting resignation

  • Replacing Secretary

  • State of the Community questions

  • 2018 Membership Drive timetable

  • Annual Membership Meeting (3/19/18) (reports – printed or verbal; meal – yes or no; etc.)

  • Sara-Cam Science Series idea

President’s Comments

Open Forum

Adjournment                                                                                                                  Posted:  1/2/18

 

Agenda for the December 7, 2017 BOD Meeting

  • Call to Order, Pledge of Allegiance

  • Minutes of the November 2, 2017 Board Meeting

  • Treasurer’s Report

  • Committee and Group Reports

  • Business Items

    A) Flea Market & Yard Sale

    B) Handling questions for February State of the Community HOA Session

    C) 2018-2019 Budget review & processing

    D) Review of the Membership Drive cover letter

  • President’s Comments

  • Open Forum

  • Adjournment

 

Agenda for the August 3rd 2017 BOD Meeting

  • Call to Order, Pledge of Allegiance

  • Minutes of the June 1, 2017 Board Meeting

  • Treasurer’s Report

  • Committee and Group Reports

  • Business Items

    A) Letter from FDOT regarding improvements to the I-75, SR 72 Interchange

    B) Establishing a frequency for By Laws Review

    C) Promoting financial contributions to Sara-Cam

    D) Using our computer to house the Procedures Manual, etc.

    E) Weeding out files from 2009-10 fiscal year and earlier

    F) Other

  • President’s Comments

  • Open Forum

  • Adjournment

Agenda for the June 1st 2017 BOD Meeting

  • Call to Order, Pledge of Allegiance

  • Minutes of the April 6, 2017 Board Meeting

  • Treasurer’s Report

  • Committee and Group Reports

  • Business Items

  1. 2016-17 Fiscal Year Audit

  2. New Board Members – “Certificate of Compliance”

  3. Security Coverage for Laptop Computer

  4. Homeowners Informational Meeting Agenda

  5. Pennies from Heaven

  6. Other

  • President’s Comments

  • Open Forum

  • Adjournment

Posted BY: Don Wise 5/30/17

 

NO BOARD MEETING IN MAY 2017

 

Agenda for the April 6th 2017 BOD Meeting

Call to order, Pledge, Roll Call

Agenda additions/Approval

Minutes of the March 2, 2017 Board Meeting

Treasurer’s Report

Call for Committee and Group reports

Business Items

  1. Items for May Rambler

  2. Fundraising for Special Events

  3. Keep Summer meetings

  4. Notify by phone

  5. Legal Fund – Special Assessment

President’s Comments

Open Forum

Adjournment                                                           Posted by Barry Mintz Monday 4/3/17

 

Notice of the Tuesday March 21st 2017

Annual Organizational Meeting of the Board

4:00 PM – Clubhouse Card Room

Posted 3/3/17

Agenda for the March 2nd 2017 BOD Meeting

Call to Order, Pledge, Roll Call

Agenda Additions/Approval

Minutes of the February 2, 2017 Board Meeting

Treasurer’s Report

Call for Committee and Group Reports

Business Items

  • Items for April Rambler

  • Request for Committee and Group Chairman’s Written Reports

  • Change in procedure for Social Coordinator’s handling of ticket sales/seating assignments for future CCC, Activities Committee, and Sara-Cam events.

  • Meal plan for Annual Membership Meeting

  • Handling Camelot Lakes contribution for purchasing paper goods

  • Agenda for Annual Membership Meeting

  • Setting date, time, and location for new Board Organizational Meeting

President’s Comments

Open Forum

Adjournment                                                       Posted by: Don Wise 2/28/17

Agenda for the February 2nd 2017 BOD Meeting

Call to Order, Pledge, Roll Call

Agenda Additions/Approval

Minutes of the January 5, 2017 Board Meeting

Treasurer’s Report

Call for Committee and Group Reports

Business Items

  • Items for March Rambler

  • Transfer of funds from the Primary Account to the Legal Fund

  • Agenda items for the February Membership Meeting

  • Handling the “State of the Community” questions

  • How will the March Membership Meeting meal be provided, and will there be a charge

  • HOA Board Member Training programs

  • FMO Consolidated Legal Fund

  • Rules and Regulations not being enforced

  • Super Bowl gathering

President’s Comments

Open Forum

Adjournment                                                                     Posted      01/31/17

 

Agenda for the January 5th 2017 BOD Meeting

Call to Order, Pledge, Roll Call

Agenda Additions/Approval

Minutes of the December 1, 2016 Board Meeting

Treasurer’s Report

Call for Committee and Group Reports

Business Items

  • Items for February Rambler

  • Posting road sign for Board Meetings

  • Gate guard time changes

  • Covering enrollment expenses for new Board Member training programs

  • 2017-18 Budget

  • Proposed Sara-Cam calendar for 2017

  • Annual Membership Meeting timeline

  • Question of having a meal for the Annual Membership Meeting. If so, will there be a charge and how will the food be provided.

  • Annual Meeting packet distribution

  • Handling the “State of the Community” questions

President’s Comments

Open Forum

Adjournment                                                                                                                                                                                                                                                                                                                                                                                                                                                 Posted by: Don Wise 1/3/17

 

Agenda for the December 1st BOD Meeting

Call to Order, Pledge, Roll Call

Agenda Additions/Approval

Minutes of the November 3, 2016 Board Meeting

Treasurer’s Report

Call for Committee and Group Reports

Business Items

  • Items for the January Rambler

  • Reconfirmation of approval to spend an additional $5,000.00 from Legal Fund for the attorney’s fees

  • Reconfirmation of email approval of funds to send a letter to all homeowners about the new three- year settlement agreement

  • Ad Hoc Speeding Group

  • New Year’s Eve and Super Bowl Parties

President’s Comments

Open Forum

Adjournment                                                                                                                                  Posted by: Don Wise                       11/29/16

 

Agenda for the November 3rd BOD Meeting

Call to Order, Pledge, Roll Call

Agenda Additions/Approval

Minutes of the October 6, 2016 Board Meeting

Treasurer’s Report

Call for Committee and Group Reports

Business Items

  • Annual Community Food Drive

  • Candidate Information Sheet

  • Appointment of Committee Chairpersons and Committee Members

  • Preparation of 2017-18 Budget for February Board Meeting Approval

  • February’s Membership Meeting

  1. Present 2017-18 Budget

  2. Close nominations for the Board of Directors

  3. Management’s State of the Community Address – Questions from Homeowners requested in the November Rambler

President’s Comments

Open Forum

Adjournment                                                                                                                                                               Posted by: Don Wise       11/1/16

 

Agenda for the October 6th BOD Meeting

 

Call to Order, Pledge, Roll Call

Agenda Additions/Approval

Minutes of the September 1, 2016 Board Meeting

Treasurer’s Report

Call for Committee and Group Reports

Business Items

  • Request for items for the November Rambler

  • Covering for the Secretary in her absence at the November Board and Homeowners’ Meetings

  • Maintaining order at meetings

  • 90 day Notice of Lot Rental Amount Increase

President’s Comments

Open Forum

Adjournment

 

Agenda for the September 1st BOD Meeting

 

Call to Order, Pledge, Roll Call

Agenda Additions/Approval

Minutes of the August 4, 2016 Board Meeting

Treasurer’s Report

Call for Committee and Group Reports

Business Items

President’s Comments

Open Forum

Adjournment

 

Agenda for the August 4th BOD Meeting

Call to Order, Pledge, Roll Call

Agenda Additions/Approval

Minutes of the July 7, 2016 Board Meeting

Treasurer’s Report

Call for Committee and Group Reports

Business Items:

  • Providing lot numbers on membership dues bank deposits
  • Approved Additional Items

President’s Comments

Open Forum

Adjournment

 

Agenda for the July 7th BOD Meeting

Call to Order, Pledge, Roll Call

Agenda Additions/Approval

Minutes of the June 5, 2016 Board Meeting

Treasurer’s Report

Call for Committee and Group Reports

Business Items:

  • Rubber Duck Derby

  • 2015-16 Audit/Financial Review

  • Sara-Cam Storage Space

  • Policies and Procedures Project

  • Approved Additional Items

President’s Comments

Open Forum

Adjournment

Agenda for the June 2nd BOD Meeting

Call to Order, Pledge, Roll Call

Agenda Additions/Approval

Minutes of the May 5, 2016 Board Meeting

Treasurer’s Report

Call for Committee and Group Reports

Business Items:

  • Request for Future Rambler Items – Denise

  • Revisit HOA Office Space – Betty

  • Approved Additional Items

President’s Comments

Open Forum

Adjournment

Agenda for the May 5th BOD Meeting

Call to Order, Pledge, Roll Call

Agenda Additions/Approval

Minutes of the April 7, 2016 Board Meeting

Treasurer’s Report

Call for Committee and Group Reports

Business Items:

  • Request for future Rambler items

  • Request for a Historian

  • Annual Sod Replacement Survey

  • Metal Recycling Program

  • Membership Mailing Results

  • Additions

President’s Comments

Open Forum

Adjournment                                                         Posted by: Don Wise 5/2/16

Agenda for the March 3rd BOD Meeting

Call to Order, Pledge, Roll Call

Agenda Additions/Approval

Minutes of the February 4, 2016 Board Meeting

Treasurer’s Report

Call for Committee & Group Reports

Business Items

  • Request for April Rambler Items

  • Request for Volunteer Historian & Photographer

  • Annual Membership Meeting

  1. Agenda

  2. Menu

  3. Board Assignments – table setup, meal prep, cooking, serving, cleanup

  4. Thank you or an event to thank our volunteers

  5. Ballot for voting on Restated By Laws

  6. Plan for collecting absentee ballots

  7. Other

  • Scheduling meeting for Board Reorganization

President’s Comments

Open Forum

Adjournment

                                                                                                     Posted By: Don Wise 2/29/16                                                                                                                

 

Agenda for the February 4th BOD Meeting

Call to Order, Pledge, Roll Call

Agenda Additions/Approval

Minutes of the January 7, 2016 Board Meeting

Treasurer’s Report

Call for Committee & Group Reports

Business Items:

  • 2016-17 Budget Adoption

  • Recap of January HOA Meeting

  • February Membership Meeting/By Laws Presentation

  • March Annual Membership Meeting/Packet

  • Verification of 2016 Members and their Email Addresses

  • Emergency Preparation and Response

  • Transfer of Funds from General Account to the Legal Fund

President’s Comments

Open Forum

Adjournment

Posted By: Don Wise   2/2/16

 

Agenda for the January 7th BOD Meeting

6:30 PM – Interview with Bill Reidy for potential appointment to the Board

7:00 PM – Board Meeting Agenda

Call to Order, Pledge, Roll Call

Review and action on Board Appointment

Motion to approve Agenda

Minutes of the December 3, 2015 Board Meeting

Minutes of the December 10, 2015 Special Board Meeting

Treasurer’s Report

Call for Committee Reports

Business Items

  • 2016-17 Budget Format

  • January HOA Meeting with Regional and Community Managers

Questions and Procedures

  • Removing Newby Regional Rep. Quarterly Meeting item from Website

  • Potential Website Items

  1. Legal Fund – History and Purpose

  2. Photo Gallery

  • Sara-Cam Historian – Job Description

  • By-Laws – Power Point Presentation

President’s Comments

Open Forum

Adjournment

Posted By: Don Wise 1/5/15                                                                                                            

 

Agenda for the December 3rd BOD Meeting

Call to Order, Pledge, Roll Call

Motion to Approve the Agenda

Minutes of the November 5, 2015 Board Meeting – waived

Treasurer’s Report

Call for Committee Reports

Business Items:

              Swan Support

              Special Board Meeting to Review By-Laws as Restated

              Website: Restrictions on Postings

President’s Comments

Open Forum

Adjournment

Posted By: Don Wise 11/30/15

Agenda for the November 5th BOD Meeting

Call to Order, Pledge, Roll Call

Motion to Approve the Agenda

Minutes of the October 1, 2015 Board Meeting

Treasurer’s Report

Call for Committee Reports

Business Items

            RV Storage Agreement

            Schedule for Considering Re-stated By Laws

            Review & Approval of our 2016 Calendar

            Sharing the Cost of a Gas Grill with CCC

            Planning for January Q&A with John Hall

            Appointing a Nominating Committee

            Feeding Timely Information to the Webmaster

            Securing a Historian or Archivist

            Establishing a Time frame to do list for Annual Membership Meeting

President’s Comments

Open Forum

Adjournment

Posted By: Don Wise 11/3/15

 

Agenda for the October 1st BOD Meeting

Call to Order, Pledge, Roll Call

Motion to Approve the Agenda

Minutes of the September 3, 2015 Meeting

Treasurer’s Report

Call for Committee Reports

Business Items

            Action on Chris Price’s Resignation

            Revisit Procedure for Posting Board Vacancies

            Posting Board Vacancy

            Clarification – Reading of Minutes Procedure

            Need for a Photographer

            Writing up Roles and Responsibilities of Committees

            Posting Committee Meetings

President’s Comments

Open Forum

Adjournment                                                                                                                                                                                                                                  

Posted by Don Wise 9/29/15    

                                                                                                                                                                                                                                                            

Agenda for the September 3rd BOD Meeting

 

Call to Order, Pledge, Roll Call

Minutes of the August 6, 2015

Treasurer’s Report

Call for Committee Reports

Business Items

            Access Control and Security for Corporate Documents, Records, Supplies & Equipment

            Planning Committee – Preparation for Negotiating a Settlement Agreement with Camelot Lakes

            Committees – Merger, Name Change, Structure, Roles & Responsibilities

            Adjusting to Florida Statutes 2015 – Chapter 723 before our March Annual Membership Meeting

President’s Comments

Open Forum

Adjournment                                                                             

Posted By: Don Wise 8/31/15

 

Agenda for the August 6th BOD Meeting

Call to Order, Pledge, Roll Call

Minutes of the July 2, 2015 Meeting – Reading Waived – Minutes Approved as Electronically Ttransmitted

Treasurer’s Report

Call for Committee Reports

Business Items

            Signing of Website Memorandum of Understanding

            Transferring a portion of Fund Raising/Special Events net income to Legal Checking Acct. each year

            Purchasing Camelot Lakes Prospectus with Amendments from the State of Florida

Other

President’s Comments

Open Forum

Adjournment                                                                                                                                 Posted By Don Wise – 8/4/15